$75-80K -Seeking energetic professional Executive Assistant!!

Location: Costa Mesa
Posted on: October 26, 2024

Job Description:

Executive Assistant to the CEO, $75-80K, temp to hire but will consider direct hire for the right candidate. Looking for someone TOP NOTCH. Looking for someone with 10+ years of experience supporting executives, strong computer skills, and very technically savvy (if they worked for a technology related company, even better).

Executive Assistant to the CEO

Responsibilities:

- Maintain the CEO's calendar, schedule meetings, and resolve scheduling conflicts

- Coordinate all communication to and from CEO including screening calls and responding to letters and e-mails on CEO??s behalf

- Coordinate conference calls

- Handle personal matters such as finances, car maintenance, errands, phone calls, etc.

- Responsible for all administrative duties needed to maintain efficiency of office

- In addition to general correspondence, prepare PowerPoint presentations, organizational charts, reports, graphics, etc. as required

- Reconcile corporate credit card statements and monitor charges

- Monitor payment of various invoices

- Coordinate travel needs

- Maintain files for correspondence, records, reports, and personal matters

- Sort and distribute incoming mail

- Support General Counsel when needed

- Collaborate with various staff and departments in preparing special projects

- Assist in organizing events, banquets, and or seminars

Qualifications:

- Proficient with MS Word, MS Excel, MS Outlook & MS PowerPoint

- Ability to take dictation by shorthand or other note taking method-h Minimum of 10-12 years of experience providing administrative support to high-level executives

Skills:

- Ability to exercise discretion and maintain strict confidentiality on all matters (personal and professional)

- Strong verbal and written communication skills

- Excellent interpersonal skills with the ability to maintain cooperative working relationships both within the company and with business associates outside the company

- Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team

- Must be detail oriented

- Must be a highly motivated individual with a high level of initiative and an attitude of willingness to work outside defined job responsibilities

- Must be team player willing to assist others at all levels of the organization

- Experience making complex travel arrangements. Knowledge of travel policies and practices with hotels, airlines, etc. imperative

- On occasion, be available evenings and weekends

- Ability to communicate effectively on a one-on-one basis or in group setting

Education:

- Bachelor's Degree or equivalent work experience preferred We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Irvine , $75-80K -Seeking energetic professional Executive Assistant!!, Administration, Clerical , Costa Mesa, California